Leijnse Artz privacy statement
version dated 1 July 2020
Leijnse Artz respects your personal data and will ensure that the personal data you provide to us or we obtain from you in any other way are treated confidentially.
Personal data are data allowing you to be identified. Examples are your name, address, telephone number and email address, but also your bank account number or civil status.
Leijnse Artz can obtain your personal data in several situations, for instance if you are a client or service provider of Leijnse Artz or if you ask us for information or apply for a job within our firm.
This privacy statement informs you about the processing of these personal data. Wherever you read ‘we’, ‘us’ or ‘our’, this means Leijnse Artz.
With regard to the processing of your personal data, Leijnse Artz is the controller.
A different company or organisation can also have this responsibility, such as a judicial authority if we represent you in legal proceedings.
On what basis are your personal data processed?
If you are a client or service provider of Leijnse Artz, or a representative of such a client or service provider, we will process your personal data so that we can perform the underlying agreement.
We will also process your personal data in order to comply with our legal obligations, such as our obligations under the Money Laundering and Terrorist Financing (Prevention) Act.
We can also process your personal data if we have a legitimate interest in doing so. Examples of legitimate interests are administrative requirements or keeping contact with you, but also the protection of our business interests.
Finally, we can process your personal data if you have given your consent in specific cases. You can always withdraw your consent. This will not affect any processing that has already taken place.
For which purposes are your personal data processed?
The purposes for which we will process your personal data include the following:
Leijnse Artz will only process your details if that is permitted by law.
Which personal data will be processed?
Which data will be processed will depend on the purpose for which we process your data.
We will process, or in any event can process, the following types of personal data: your name and address details, other contact details (such as your email address and telephone number), date and place birth, sex (so that we can use the right form of address), nationality, ID number (such as your passport/driving licence number), bank details, insurance details, pension details, salary and other financial information, information relating to your labour market position, information relating to your contract of employment and functioning and any other data which the law requires us to process or other data required to perform an agreement concluded with you.
Where do we get your personal data from?
The data we will process can have been obtained by us in different ways. You will have provided most data to us directly, but we can also receive data about you from a third party, such as a counterparty, or ask a third party, such as the Chamber of Commerce, to provide data about you.
Who will your personal data be shared with?
We can transfer your personal data to third parties if and as soon as that is necessary for any of the above-mentioned purposes or if and as soon as we are entitled or required to do so by law or pursuant to a court order or court judgment. We can also share your personal data with a third party, if and as soon as you have given your consent for this.
These third parties can be counterparties, but also government or self-regulating bodies or parties engaged by us to perform specific tasks, such as our IT supplier, a bailiff or a translator. In this connection we can share your personal data with parties based in other countries within the European Union. In these countries your personal data are protected in the same way by European legislation as in the Netherlands.
Leijnse Artz has a LinkedIn page. You can find a link to this page on our website. Please note that we do not monitor and are not responsible for any processing of your personal data by and via LinkedIn. The use of such social media will be at your own risk.
How long will your personal data be retained?
Your personal data will not be retained any longer than required by the purposes for which they are processed or by the applicable legislation. When retaining your personal data, we will comply with the applicable legislation.
We protect your personal data from access by unauthorised third parties and from alteration, destruction, copying or other processing by unauthorised third parties. For this purpose we have taken appropriate technical and organisational measures in order to safeguard a risk-adjusted security level. While taking these measures the state of the art, the implementation costs and the likelihood and seriousness of the risks can be taken into account. In this area we also comply with the applicable legislation.
Access, alteration, removal and transfer of data
You are entitled to access the personal data we hold about you. You can also request us to correct, expand or fully remove such data or not to process them for certain purposes (or not to process them any longer) or to transfer them to you in a practical manner.
We will respond to your request without delay, at the latest within one month. In some cases this period can be extended by two months. If that is the case, we will inform you accordingly within one month of the receipt of your request. If your request is denied, we will inform you of the reason for the denial.
For the above matters and if you have questions, comments of complaints regarding your personal data, please send an email to firstname.lastname@example.org or a letter to Leijnse Artz, Blaak 555, 3011 GB Rotterdam, attn: Mr M.V.R. Grandjean Perrenod Comtesse.
Right to object
If your personal data are processed by us because this is necessary for us to perform a task carried out in the public interest or for any legitimate interest of Leijnse Artz, then you are entitled to object to the processing of your personal data using the contact details of our firm stated above.
We will respond to your objection without delay, at the latest within one month. In some cases this period can be extended by two months. If that is the case, we will inform you accordingly within one month of the receipt of your objection. If we do not honour your objection, we will inform you of the reason for this.
Right to complain
You are entitled to lodge a complaint about the processing of your personal data with the Dutch Data Protection Authority (www.autoriteitpersoonsgegevens.nl).
Do you have an obligation to provide your personal data?
We cannot oblige you to share your personal data with us. However, these data are necessary in order to conclude and perform an agreement with you and to provide our services. We are also required by law to process certain data.
If you do not provide the required personal data, this may mean that we cannot conclude or continue any agreement with you or that we cannot, or cannot fully, provide certain services.
We hope we have given you sufficient information with the above. Should you have any questions, then please do not hesitate to contact us via the above contact details.